Please find some helpful information on the winter camp sign up process. This page includes details on:
- completing the sign up form;
- Accepting and sharing the winter camp events with your section
- Providing your details and volunteering preferences for the Event Staff Team if you signed up as a volunteer.
Complete sign-up form
The first step is to complete your details on the "Winter Camp 2026 Event Sign Up" form.
When signing up you have 3 options:
- to sign up as a participating Scout Troop or Explorer Unit;
- to sign up as a participating Scout Troop or Explorer Unit and also volunteer as part of the event staff team
- to sign up as volunteer on the event staff team only
Having chosen how you are signing up, you should then enter the name of your section (as it appears in OSM - we will use this to find and share the winter camp weekend and winter camp activity day events with you).
Complete the name of the leader in charge of the group and their email address (ideally use the email address that they use with OSM, as if they also decide to join the staff team we can use this to add them to the Event staff team OSM section). Choose whether the leader would also like to join the staff team. Finally, indicate how you are planning to travel to the event (we appreciate this may change, but if you could give us an indication that will help with our planning).
Read the information on the final page about what happens next and then click the Submit button to complete the sign up process. If you signed up as a participating group the following two events will be shared with you in OSM:
- Winter camp 2026 (Weekend) - this event is for those camping the whole weekend
- Winter Activity Day - this event is for those who just wish to attend on the Saturday only
If you also signed up to join the event staff team or just signed up for the event staff team you will be added to the "Event Staff Team" District OSM Section and you will also be invited to the "Winter Camp Staff" Event
Accept the the Winter Camp Events in OSM and share with your section
If you signed up to participate, lookout for the following two events on your OSM Dashboard.
To accept the events, click the view button.
A "shared event" box will be displayed similar to the one shown below. Tick the "Let organiser email attendees & waiting list", but leave the "Let organiser download personal details" unticked. Finally, click the Accept button.
If you only wish to offer the weekend camping or activity day then there is no need to accept both events, just accept the one you intend to offer to your section.
Once accepted, you can edit the parent portal description and cost if you wish before sharing the event with your section. Please do not edit the columns associated with the events this information is required by the event team.
The deadline for sign-ups is the 30th November, so don't delay in sharing the events!.
Providing your details and volunteering preferences for the Event Staff Team
After signing up as a member of the staff team you will be added to the Event Staff Team OSM section.
You will receive an email from OSM (similar to the screenshot below) inviting you to sign in to the Event Staff Team OSM section.
Sign in to OSM and you should see the "Winter Camp Staff" event
Click the event, and click the "Yes" button to sign up.
Answer the questions about dietary requirements, allergies and medical information along with the questions on whether you require accommodation and your preferences in terms of when and what activities you would like to help on. Finally click the "sign up" to complete the process.
The event team will get in touch with more information in due course.
